Category: jobs

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Job opening: Operations Assistant/Office Manager + HR + Culture

DaviesMoore in Boise has an opening for an Operations Assistant/Office Manager + HR + Culture. From the job description on their website:

The OPERATIONS ASSISTANT/ OFFICE MANAGER will assist the COO in the agency’s day-to-day operating activities and will need to be versed in a variety of industry concepts, practices, and procedures, relying on experience and judgment to plan and accomplish goals.

With involvement in Human Resources and Culture, the operations assistant will manage the administration of all HR activities and policies, and direct implementation of policies, programs, and procedures.

This person will work closely with members of the DaviesMoore management team to support goals and culture that ensure the success of DaviesMoore.

Reports to the COO

Responsibilities:

  • Ensure maintenance of a clean, healthy office environment for all personnel, and maintain an attractive office appearance for visitors and clients.
  • Answer all phone calls and email inquiries in a friendly but professional manner, and forward all inquiries to the appropriate staff members promptly and smoothly.
  • Inventories office supplies and purchases what is necessary upon approval from COO and director of finance.
  • Restock kitchens each Monday with new groceries and supplies.
  • Communicate regularly with management team to ensure that office needs are met.
  • Interview, screen, and, on approval of COO, assist in the hiring of agency support personnel. Manage employee onboarding process once applicant has been hired.
  • Advise management and employees on HR questions and concerns.
  • Establish and oversee agency records and maintenance procedures to ensure all business operations information is correct and readily available.
  • Oversee OSHA regulations as they apply to the agency, ensuring requirements are met and employees are aware of such requirements.
  • Assist the director of finance with operational duties including file management, building management and various tasks as assigned.
  • Monitor programs and provide feedback on the organization’s culture and work with partners to determine actionable steps toward desired culture.
  • Work with partners to design and develop and implement programs, communications, events, workshops, etc. for leaders, managers and team members that creatively and authentically reinforce our unique values and culture.

Full details about the position and how to apply can be found in the original job listing.

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Job opening: Relationship Manager

Our friends over at Carew Co. have an opening for a Relationship Manager. From the job description they sent over recently:

Given that we are a small creative agency, the role is somewhat “loose” in the definition. This role included a little bit of everything, ranging from project coordinator to office manager to project coordinator. It involves primary support functions that increase efficiency, consistency, and agency success. As a small team, we all contribute to everything — the owner makes bank deposits and orders office supplies, our designers speak with clients and manages timelines, and we all fill gaps. Ultimately, this person is our “glue” that holds it all together.

Key Functions:

  • Responsible for supporting the day-to-day operations of the team and project workflow.
  • Responsible for maintaining and reporting status of assigned projects.
  • Support the internal team and manage ongoing relationships, including frequent direct contact and interaction with clients.
  • Support the purchasing and business office functions as needed.
  • Responsible for monitoring and assessing/projecting workflow management.
  • Ability to transition notes and interactions with clients into clearly articulated, actionable tasks for team members.
  • Calendar and schedule management for the team.
  • Act as a primary point of contact between clients and designers.
  • Demonstrate effective organization, prioritization, time management and verbal and written communication skills.
  • Additional duties as assigned by management

Skills and Abilities:

  • Able to work in a very fast-paced, results-oriented environment.
  • Team leadership and ability to inspire and motivate others.
  • Ability to work under tight time constraints.
  • Proficient in Microsoft Office Suite.
  • Can adapt to frequently changing priorities.
  • Insanely organized.

Education/Experience:

  • No requirements for a degree.
  • Project management or agency experience a plus, but not required.

Salary and Benefits:

  • Salary commensurate with experience.
  • Benefits package includes employer-paid downtown parking, year-end profit sharing, 10 days PTO annually, and a medical stipend included in your paycheck.

Please send your resume, cover letter, and any gifts to Paul@CarewCo.net. I look forward to hearing from you!

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Job opening: Graphic Designer

Oliver Russell is looking to add a graphic designer to their team. From their website:

We’re looking for a graphic designer with an intentional bent toward social impact and 5+ years’ professional experience, preferably in an agency environment. Must demonstrate strengths in identity and interactive—a rare duo, but we’re looking for a rare individual. Motion graphics experience is a plus. Please send resume and portfolio link to info@oliverrussell.com.

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Job opening – Interactive Designer

Our friends over at Drake Cooper have an opening for an Interactive Designer. From the job description:

Are you the kind of person that dreams in wire-frames? Do your doodles come in options for HTML or CSS? Have you ever woken up with a brilliant idea for user-system interaction? Us too!! It’s kind of what we are all about. You are the 1 to our 0. Or maybe the other way around—who cares? If you can honestly say that you do—then…well, have we got a deal for you.

We are looking for a talented Interactive Designer to create amazing user experiences. The ideal candidate should have an eye for clean and artful design, possess superior user interface design skills and be able to translate high-level requirements into interaction flows and artifacts, and transform them into beautiful, intuitive, and functional designs.

YOU:

  • Execute all visual design stages from concept to markup
  • Conceptualize original ideas that bring simplicity and user friendliness to complex design roadblocks
  • Create wireframes, storyboards, user flows, process flows and sitemaps to effectively communicate interaction and design ideas
  • Present and defend designs and key milestone deliverables to peers and executive level stakeholders
  • Establish and promote design guidelines, best practices and standards
  • 2+ years of interactive design experience
  • Demonstrable graphic design skills with a strong portfolio
  • Familiar with creating wireframes, storyboards, user flows, process flows and sitemaps
  • Proficiency in Sketch, Photoshop, Illustrator, or other visual design and wireframing tools
  • Proficiency in HTML and CSS
  • Familiar with CSS preprocessors (preferably Sass)
  • Familiar with JavaScript and jQuery
  • Familiar with PHP and designing/developing in WordPress
  • Excellent visual design skills with sensitivity to user-system interaction
  • Ability to solve problems creatively and effectively
  • Up-to-date with the latest web trends, techniques, and technologies
  • Understanding of Agile/Scrum development process
  • Bachelor’s degree in related subject

Check out the job listing for all the details and how to apply.

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Job Opening: Office and Project Coordinator

Stoltz Marketing Group in Boise has an opening for an Office and Project Coordinator. From the job description we recently came across online:

The Opportunity:

We’re Stoltz Marketing Group, a hard-charging, jolly, full-service marketing and brand design agency located in downtown Boise and the San Francisco Bay area, with clients located across the U.S. We’re looking for a front-desk Office and Project Coordinator who loves making trains run on time.

You’re a Swiss Army knife that is detail oriented, good with words and numbers, and you jump in to keep things moving along where others take their feet off the gas. Put simply, you enjoy doing everything from being the first smile that greets clients to trafficking projects, and you do it with a sense of humor and can-do attitude.

The Essentials:

Front office:

  • Answer phones, organize common areas, maintain office supplies, coordinate office functions.
  • Event planning, scan/copy documents, file documents, send faxes, and coordinating schedules, arranging conference calls, travel arrangements, etc.

Trafficking:

  • Maintain and manage job and project list and run weekly traffic/status meeting to keep everyone up to speed
  • Remind agency teams about project deadlines and project workflow
  • Clearly communicate and enforce media and print deadlines
  • Assist account team and creative director with workflow as needed

Production coordination:

  • Work directly with vendors and coordinate production and delivery of all print materials
  • Act as liaison between vendors and accounting department, gather quotes, create purchase orders and handle invoices
  • Ensure art files get to the media on time
  • You have an attention to detail and efficiency surpassed by none

Interested applicants should contact Stoltz Marketing Group for more information or submit their cover letter and resume directly.