The Job
Job Title: Project/Traffic Manager
Department: Creative Services
Reports to: TBD
The purpose of this job is to control the quality, logistics and cost of the agency’s output.
Key Tasks
What the agency requires of this role:
Develop and manage creative and production processes within the agency.
Oversee file structure and organization (fonts, documents, etc) on server.
Produce timing plans/schedules for the production of creative work, from first internal review to finished product. Ensure changes to timings are communicated to the Account and Creative Teams.
Manage workload of the creative teams across projects ensuring resource allocation is evenly distributed based on scope of work. Co-manage PTO with HR Manager (CFO).
Ensure deadlines are sufficient for the best quality work to be produced, and that they are agreed, communicated to the teams, and met.
Provide input for production estimates and collate overall costs. Monitor production costs as jobs progress, communicating any exceptions to the account team and finance. Issue production estimates from agency system.
Ensure the agency is not financially exposed and production costs are billed at the appropriate time. Sign off all production and media supplier invoices for budgetary control. Assist in reconciling budgets at the end of projects.Advise when client estimates are approved. Work with account team to finalize monthly billing for finance and approve draft billing with finance (CFO).
Manage supplier relationships and negotiate terms – financial and timing – with suppliers, ensuring expedient delivery to the agreed quality and within budget.
Issue Purchase Orders to suppliers from system.
Produce accurate specifications for suppliers across all print and broadcast media. Issue print and broadcast insertion orders from system.
Ad hoc: order office/production supplies; manage IT services of outside IT consultants; trouble-shoot Xerox color copier issues.
Knowledge & Skills
To carry out their Key Tasks, the Production Manager needs the following knowledge and skills
Knowledge
Thorough understanding of project management software, tools and principles
Understanding of the overall agency system (ADVANTAGE) and processes
Familiarity with the creative culture of the agency, and the logistical and practical challenges this might present.
Skills
First-rate organizational skills. Able to prioritize multiple tasks and perform under often extreme pressure.
Able to communicate clearly and authoritatively verbally, whether face to face or on the phone.
Able to negotiate favorable terms for the agency with suppliers, and to buy time from Account Management when necessary.
Problem-solving capacity, identifying causes and suggesting innovative solutions.
Able to give clear verbal and/or written instructions to suppliers and monitor progress.
Numerical capability to produce estimates, monitor on-going costs and reconcile on completion of projects.
To apply or for more information, contact the folks at Mitchell + Palmer, and be sure to let them know what spirit animal you are.
Me? I’m a wolverine, according to the quiz.
